Who would have thought, at the start of this year that the coronavirus would have affected our lives so significantly? I, like many no doubt, did not anticipate when this outbreak started that such a large enduring impact would be felt in the UK.
Whilst there are some small positive signs starting to show, the coronavirus has undoubtedly changed the way we will work in the future, with homeworking being heavily encouraged by the UK Government and many businesses opting to relinquish rented office premises to downsize and make the shift to remote working.
At CH Digital, we have been supporting many of our existing and new customers in adapting to this new way of working and helping them to develop internal systems that will allow them to maintain and even improve efficiency.
From our recent experience, we have found that our customers have been faced with the following challenges, which we have helped them to overcome.
- Handling, distributing and sharing incoming post
We offer postal scanning services to digitise your incoming post and then upload them onto a secure GDPR compliant cloud-based document management system that offers 24/7 access to your employees. Your post simply gets sent to us and we prepare, scan, and upload your documents to a secure system, or even into your own ‘in-house’ secure system.
- Tracking and managing employee access to internal files
Many of our customers have recently raised concerns about the lack of control they have over company information and files whilst their team are working from home. To combat this issue, we have provided customers with Live-Docs, a modern and secure cloud-based system that allows customers to track and manage employees access to company information.
- Ensuring that all company information is stored and accessed in a GDPR compliant manner
Whilst many companies may have had their attention turned away from GDPR during the corona crisis, the need to protect company data in a secure and GDPR compliant manner is still vital. With employees working from home and potentially taking hard copy files home, this risk has undoubtedly increased over the last few months. CH Digital can digitise and upload your company data into a secure system meaning you can rest assured that your company data is safe.
- Clearing offices of hard copy files and moving them to digital formats
As mentioned earlier in this article, we have seen several customers take the option to move away or downsize from office premises and to fully remote working operations. In these cases, we have stepped in to help our customers clear paper records and move them to secure premises where we can digitise them over a short or long period of time, dependent on the customers budget.